Accident Register
Carriers must maintain an accident register that lists all “DOT recordable accidents” occurring within the prior 3 years. A “DOT recordable accident” is one that involves (i) a fatality; (ii) bodily injury to a person who, as a result of the injury, immediately receives medical treatment away from the scene; or (iii) disabling damage to any vehicle that requires that motor vehicle to be towed away from the scene. This document is intended to satisfy this requirement.
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Annual Vehicle Inspection Report
The inspection must include, at a minimum, the parts and accessories identified in 49 C.F.R. Part 396 (Appendix G). Inspections must be performed by an individual meeting the qualification requirements in 49 C.F.R. 396.19 & .25 (as applicable). A copy of the inspection report should be kept on the vehicle at all times.
Driver Consent to Limited Clearinghouse Queries
Carriers that employ CDL drivers must run annual queries through their accounts with the FMCSA's Drug and Alcohol Clearinghouse to determine whether any drug/alcohol violation information exists in the Clearinghouse on each driver. The regulations require that carriers obtain written consent from their drivers to run these queries. This document can be used for that purpose.
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