HOS Record for First-Time or Intermittent Drivers
Carriers who are using a driver for the first time or intermittently must obtain a signed statement from that driving that lists the total time the driver spent on-duty and driving during the immediately preceding 7 days, as well as the time at which the driver was last relieved of duty prior to beginning work for the carrier. A copy of the completed statement should be kept in the driver's file.
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Accident Register
Carriers must maintain an accident register that lists all “DOT recordable accidents” occurring within the prior 3 years. A “DOT recordable accident” is one that involves (i) a fatality; (ii) bodily injury to a person who, as a result of the injury, immediately receives medical treatment away from the scene; or (iii) disabling damage to any vehicle that requires that motor vehicle to be towed away from the scene. This document is intended to satisfy this requirement.
Annual Review of Driving Record
Carriers must annually review each driver’s motor vehicle record as well as other information described in 49 C.F.R. 391.25, and complete an Annual Review form to place in the driver’s file. This document serves as the Annual Review of Driving Record.
Vehicle Inspector Qualification Certificate
Carriers are responsible for ensuring that any individuals performing annual inspections under 49 C.F.R. 396.19 are qualified to do so. This form should be completed and retained by the carrier for any such individual.