Driver Log
Unless specifically exempt, CMV drivers must keep daily logs of their time spent off-duty, driving, and on-duty (not driving), and carriers must retain copies of those logs and supporting documents (e.g., fuel records) for at least 6 months. In many cases, drivers must keep these logs electronically using ELDs; however, in cases where drivers are not ordinarily subject to the ELD requirement but must otherwise keep paper logs, this document will serve that purpose.
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Accident Register
Carriers must maintain an accident register that lists all “DOT recordable accidents” occurring within the prior 3 years. A “DOT recordable accident” is one that involves (i) a fatality; (ii) bodily injury to a person who, as a result of the injury, immediately receives medical treatment away from the scene; or (iii) disabling damage to any vehicle that requires that motor vehicle to be towed away from the scene. This document is intended to satisfy this requirement.
Annual Review of Driving Record
Carriers must annually review each driver’s motor vehicle record as well as other information described in 49 C.F.R. 391.25, and complete an Annual Review form to place in the driver’s file. This document serves as the Annual Review of Driving Record.
Vehicle Inspector Qualification Certificate
Carriers are responsible for ensuring that any individuals performing annual inspections under 49 C.F.R. 396.19 are qualified to do so. This form should be completed and retained by the carrier for any such individual.